The Grant Review Committee members will be required to participate in a virtual orientation session to be held on a date to be advised. Committee members may also meet in person to participate in adjudication committee meetings, if required.
Duties and Responsibilities of Members
The Grant review Adjudication Committee will:
- Will review applications from the Atlantic, Central, and Western regions of Canada.
- Read and provide preliminary scores for all applications assigned to them.
- Score applications following the funding opportunity’s evaluation criteria and scoring matrix provided.
- Committee members will also be provided with a form for noting the strengths and weaknesses of each of their assigned applications. These notes will serve as the bases for discussing applications during the committee meeting.
- Where grants are likely to be recommended, the committee members will review and recommend funding amount for each application.
- All members will:
- Have a clear understanding of, and agreement with, TCSO’s mandate, vision and mission.
- Understand anti-Black racism and systemic racism and the effects on the Black led NGO’s, non-profit organizations in Canada.
- Have the ability to apply TCSO criteria and make recommendations in a fair and unbiased manner
- Understand the barriers facing Black led NGO’s, non-profit organizations and organizations due to systemic racism and the impacts of COVID-19.
- Be equipped with knowledge and experience of community-based organizations, volunteerism, and community development.
- Protect and maintain as confidential all matters arising before the Adjudication Committee.
- Respect the privacy of other Committee members and agree not to disclose information or views expressed by individuals during meetings.
- Abstain from making a recommendation on any application where he/she has a conflict of interest. All Committee members are required to declare any real or perceived conflicts of interest.
- Ensure recommendations are made in a fair and unbiased manner.
- Not discuss information with persons not on the Adjudication Committee.
- Not disclose information obtained from the work of the Adjudication Committee.
- Conduct themselves in a manner that supports the integrity and credibility of SBCCI.
- Prepare for and fully participate in meetings.
Membership
The Adjudication Committees will consist of ten members. Appointments will be made with consideration for a balance of perspectives including:
- Geographic and ethno-cultural diversity
- Age and gender
- Experience from a range of sectors
- Knowledge of the communities
Committee Member Appointments
Individuals will be recruited and appointed to the Adjudication Committees by Tropicana Community Services.
Term
- Members will be appointed for a year term commencing November 2021 and ending October 2022.
- Members may be reappointed for up to two additional one-year terms to a maximum of three years.
Qualifications of Committee Members
- Be a resident in Canada.
- Bilingualism will be considered an asset.
- Previous experience reviewing or adjudicating grant applications or experience running a Black led NGO’s, non-profit organizations will be considered an asset.
- Are familiar with Black communities/organizational issues in their region.
- Possess awareness and knowledge of local, regional or provincial opportunities and challenges.
- Members who will review application from the Atlantic, Central and Western region must reside in their respective region.
Compensation
- Adjudication Committee members are volunteers and will not receive remuneration from Tropicana for serving on an Adjudication Committee.
- Adjudication Committee members will be reimbursed for travel, accommodation and meal expenses incurred for attending meetings according to Tropicana Expense Policy.
Meetings
Frequency: Adjudication Committee meetings will occur based on a per need basis. Adequate notification will be given ahead of time. Successful applicants should expect to volunteer up to twenty-five (25) hours.
Format: Meetings will be either virtual or face-to-face (dependent upon the number of applications).
Consensus
The Adjudication Committees will strive for consensus wherever possible. When a consensus is not possible, a simple majority vote will be used.
Reporting
All discussion items and recommendations will be recorded in the meeting minutes. The Adjudication Committees will make funding recommendations to Tropicana for final decisions and approval.
Committee Support
The Tropicana SBCCI team will provide administrative support to the Adjudication Committees including:
- Orientation and role of Committee members
- Preparation of meeting agendas
- Preparation of meeting minutes
- Distribution of meeting agenda, minutes and applications
- Meeting arrangements
- Facilitating meetings of the Committees
- Technical advice concerning program criteria and adjudication processes
- Regular communications including notification of Tropicana decisions, funding announcements
- Updates, etc.
